As of the Chinese officials are not able to determine on sight the authenticity of New Zealand documents, any New Zealand documents must be authenticated before to be used in the mainland China.

The document authentication may involve various government agencies, including the Department of Internal Affairs of New Zealand, New Zealand Ministry of Foreign Affairs and Trade and also the Chinese Embassy.

China Visa Service can assist in processing the following types of document:
  • Original New Zealand Birth, Death, Marriage certificates. 1
  • Original change of name certificates issued by the Department of Internal Affairs of New Zealand.1
  • Documents bearing the seal and/or signature of an approved New Zealand government agency such as a Court, a Police station, the New Zealand Qualifications Authority (NZQA), the New Zealand Food Safety Authority (NZFSA), the Inland Revenue Department (IRD), or a New Zealand Embassy or Consulate overseas.
  • New Zealand Passport2
  • Original Criminal Conviction Letters from the Ministry of Justice of New Zealand or email us the PDF file you received from the Ministry of Justice of New Zealand.(Criminal Conviction Letter on their blue logo paper with an ink signature.)
  • Original New Zealand Companies Office documents.
  • Non-government issued documents such as school reports or university certificates, powers of attorney, contracts, employment references, bank statements, Chamber of Commerce certificates and any other document written by a company, non-government agency or individual need to be notarised by a Notary Public in New Zealand.


1 Certificates must have the round seal of the Registrar of Births Deaths and Marriages (or the Registrar-General)
2 You must provide a copy that has been certified by the issuing office or notarised by a Notary Public.
Request multiple authentication certificate?
If you require for more than one authentication certificate, please make sure all documents are in original or original notarised copies. Photocopies of original documents cannot be authenticated.

We do not offer any translation service, however, the Translation Unit of the Department of Internal Affairs of New Zealand offers translation service. Please let us know if you require a translation.

The following fees may apply:

  • Notary Public fee
  • DIA authentication fee
  • Chinese Embassy authentication fee, urgent service is availabel with additional charge
  • China Visa Service fee
  • Translation fee (optional)
  • International courier fee (optional)


Current fee schedules

Notary Public fee NZ$100.00-$130.00 (incl. GST) per document. Notary Public do charge differently, depending on who is available.
DIA document authentication fee NZ$70.00 (incl. GST) for one authentication certificate, additional NZ$31 for each additional authentication certificate submitted at the same time.
Chinese Embassy document authentication fee NZ$40.00 per document (Personal use)
NZ$80.00 per document (Commercial use)
China Visa Service fee NZ$100.00 (one-off)
DIA translation fee from NZ$85.00 (incl. GST)
Urgent process fee charged by the Chinese Embassy NZ$40.00 per document
International courier fee from NZ$50.00 up to 1kg (for Australia, Asia, America, Canada and most EU countries.)

We charge one-off NZ$100.00 standard service fee, including a complimentary courier service within New Zealand. A $50.00 international courier fee will be charged if request to be send to China.

International courier via DHL Express Worldwide, and are subject to weight of the package. Documents weight over 1kg will occur additional cost.
Step 1. Completed and signed documents authentication request form
Complete our service request form and send us your documents.

>>> Click here to download service request form.

Step 2. Notarisation
We will contact a notary public to notarise your documents if required. It generally can be done within hours but may hard to book a notary public who is immediately available.
Step 3. Document to be authenticated by the Department of Internal Affairs of New Zealand and the Ministry of Foreign Affairs and Trades
We will submit your documents to the Department of Internal Affairs. It normally takes up to 5 working days, additional time may require if a translation service is requested. Let us know if you require an urgent process (DIA doesn't charge for urgent process but not guaranteed. )
Step 4. Chinese Consular Legalisation
We will then submit your documents to the Chinese Embassy for the final authentication. It normally takes up to 5-7 working day, and urgent service is available with additional charge.
Step 5. Return of your documents
Your document will be returned to you via a secure courier. International courier is availabel on request.

If you have any questions or concerns about getting your document authenticated, please do not hesitate to contact us.